Finance, Administrative and M&E Assistant – Cameroun
CLINTON HEALTH ACESS INITIATIVE, INC.(CHAI)
Lieu, Non spécifié, Cameroon
·Postuler au plus tôt
·Non spécifié
·Secrétaire - Assistant(e)
·Assistant(e) Administratif (ve)
- Compile all payments requests and submit to Finance manager for review and approval by budget holder or Country Director
- Ensuring accurate and timely processing of supplier invoices and payments
- Sending supplier remittances where applicable
- Support the internal or external audit process by sorting out audit sample and ensure their completeness
- Act as first level support to new colleagues on finance processes and compliance issues
- Assist Program staff in assigning the correct PID / GID in their expense reports
- Receive and review all their party (EU, MTN etc.) payment vouchers and file them with appropriate TN’s
- Prepare weekly cash release and submit to finance manager for review an approval by Country Director
- Track staff travel cash advances and reconciliations to ensure compliance with finance manual
- Monitor Fuel Tom card balances and ensure timely refill
- Follow up with suppliers for original invoices and/or receipts
- Support the month end close process with preparation of monthly fuel and carbon report
- Ensure monthly filing of all finance vouchers and month end close files
- Ensure monthly scanning of finance documents including vouchers, contracts etc.
- Track and maintain records of equipment and capital purchases
- Other accounting tasks as needed
- Regularly update the vendor register with relevant information for new vendors
- Ensure the PO tracker is updated weekly
- Ensure all OFAC checks are updated on timely basis in line with CHAI policy
- Review purchase orders and other relevant procurement documents for correctness and completeness before they are issued to vendors, and/or processed
- Review purchase orders and consult with the team lead for approval, prior to issuance within agreed upon thresholds
- Liaise with vendors and other service providers and ensure administrative documents, invoices, GRN are provided before payment is processed
- Provide guidance to the program team on compliance requirements in procurement
- Other procurement tasks as needed
- Maintain the asset register and ensure it is always up to date, including conducting impromptu asset verification on a periodic basis
- Maintain office records such as travel logs, asset lists, and others as needed
- Receive office supplies and prepare GRN
- Manage office supplies/consumables stock and ensure timely replenishment
- Collect and distribute in-coming mail, record, and send out all out-going mail
- Keep reference serial list and assign to new external correspondence
- Coordinate logistics for meetings and trainings and set up of conference room(s), request cash advance for refreshments, and provide other logistics for in-house meetings
- Oversee office facilities management, transportation, and logistics, including making necessary arrangements for project meetings, workshops, and trainings
- Manage the project leadership’s agenda, contacting people to request and confirm appointments
- Manage general office services including guards, cleaning services, transportation, and utilities
- Manage office supplies and consumables stock to ensure timely replenishment
- Other administrative tasks as needed
- Bachelor’s degree in finance, accounting, or related field.
- CPA/chartered accountant would be an added advantage.
- At least 2 years’ experience performing a similar function in an INGO.
- Demonstrated knowledge of finance, accounting, and generally accepted accounting principles reporting.
- Able to assess value for money when making purchasing decisions
- Understands and demonstrates accurate and appropriate recording and processing of financial information
- Good organizational skills with ability to manage multiple projects simultaneously.
- Good analytical skills, detail oriented and ability to work and interpret numbers, figures and other financial information.
- Proficiency in MS Office applications and experience working with several different accounting software packages.
- Strong oral and written communication skills
- Good interpersonal skills
» Années d'expérience: Entre 2 an et 3 ans
» Niveau Académique Minimum: Licence