Logistic and Procurement Assistant – Yaoundé, Douala
IOM CAMEROON
Yaoundé, Douala
·30 Jul. 2023
·Unspecified
·Humanitarian
·Humanitarian logistics
Description
Position Title : Logistic and Procurement Assistant
Position Grade:G-4
Duty Station:Yaounde / Douala, Cameroon
Position Number:To be created
Job Family:Logistic ProcurementOrganizational Unit Resource Management Unit
Is this a Regional, HQ, MAC,PAC, Liaison Office, or aCountry Office based position?:Country office – based position
Reports directly to:Head of Suboffice Procurement and Logistic Officer
Missions / Responsibilities / Activities
1. Assist in coordinating the acquisition, renovation, refurbishment, and regular maintenance of the MHAC facilities. Maintain an inventory and organize timely, cost-effective, and appropriate procurement and storage of stationeries, laundry and IT equipment and consumables, including
Generator Fuel of MHAC
2. Monthly monitoring of assets and needs of MHAC;
3. Coordinate MHAC refurbishment, maintenance, and security-related issues with involved external agencies, SSU and Common Services (COS). Assist MHD colleagues involved in the categories of procurement (Administrative & finance colleagues) and logistics work within the
area of responsibility: procurement, logistic (including facilities and fleet management);
4. In collaboration with operations and resettlement colleagues, organize and coordinate all logistic needed during Health assessment and PDMS of refugees;
5. Conduct procurement and logistics tasks within MHACs, including property and assets control, supply, service/maintenance, contractual agreements.
6. Receive procurement requests, identify service providers, and gather information regarding vendor's performance in the areas of quality, prices, and delivery of goods;
7. Solicit bids, quotations, and tender documents, and provide support for procurement transactions, analyse them for conformity to specified requirements; participate in appraisals and selection of suppliers: confirm terms of payment; prepare purchase orders and ensure receiving authorization by the Project Manager, the, the RMU and the Chief of Mission.
8. Follow up on purchase orders (PO) status and keep the head of unit and respective project managers abreast of estimated time of delivery or any changes that may affect or modify the predetermined delivery conditions; ensure all expected merchandise is received in accordance with PO specifications, and that all goods are in good condition;
9. Ensure that appropriate funds are available for purchase; ensure receipts are received when payment is conducted in cash; request authorization of the head of unit regarding bank transfer payments;
10. Maintain appropriate record on assets disposal; verify assets are located accordingly and used in IOM's best interest; regularly upgrade inventory list;
11. Assist in the adherence to stockroom management practices, in order to ensure there is no undue overstocking or loss; control supply stock and monitor consumable materials, in order to be able to provide staff with ready access to common regularly used items and replenishment;
12. Coordinate maintenance and repair of office facilities, including preventive maintenance;
13. Undertake field travel to programme sites to perform procurement and logistics support as necessary, upon request from the Program Manager;
14. Maintain and update databases of preferred suppliers;
15. Undertake frequent duty travel to field locations in order to train and support field staff;
16. Perform such other duties as may be assigned.
Job Requirements
EDUCATION
REQUIRED
- University degree in Business Administration, Management, Logistics, Procurement or a related field from an accredited academic institution with two years of relevant experience;
- Secondary School Diploma with at least four years of relevant working experience.
- Experience in managing diverse procurement and logistics operations;
- Excellent level of computer literacy and good knowledge is required;
- Demonstrated experience in training and managing large teams of co-workers, managing vendors and suppliers;
- Extensive knowledge of IOM internal procurement and financial rules, as well as IOM's PRISM elements as they apply to procurement and logistics is an added advantage.
- In depth knowledge of the broad range of migration related subject areas dealt with by the Organization;
- Knowledge of UN and bilateral donor programming;
- Knowledge of financial rules and regulations;
- Knowledge of International Public Sector Accounting Standards (IPSAS)
REQUIRED
- Fluency in English and French, with excellent written and oral skills.
Applicant profile
» Experience Level: Medium
» Years of work experience: Between 2 year and 3 years
» Minimum Education Level: Bachelor's Degree
» Years of work experience: Between 2 year and 3 years
» Minimum Education Level: Bachelor's Degree
Application Documents
» Cover letter
» Resume
» Resume
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