Associate Finance Officer – Douala
Elizabeth Glaser Pediatric AIDS Foundation
Douala, Littoral, Cameroon
·26 Apr. 2023
·Non spécifié
·Comptabilité - Gestion
·Comptable
Description
The Associate Finance Officer will conduct assigned activities to support the establishment and maintenance of a functioning office as required by EGPAF. The AFO will be responsible for ensuring that all administrative and financeactivitiesfortheFoundation’sCameroon officeare timelyand in compliance with Foundationrules and regulations, to include Quick Books entry, submissionof financial packages and reports to EGPAF HQ Accounting, and preparation/processing/tracking of payment vouchers, advances, and expenditures
Missions / Responsabilités / Activités
- Review adequacy of supporting documentation for all documentation forwarded for payment
- Review of all Mobile payments to ensure completeness and accuracy
- Responsible for timely processing of staff advances for travel and activities in the sub-offices
- Responsible for ensuring that supplier invoices submitted in the field office are paid within the agreed timelines
- Responsible for reconciliation of supplier statements
- Responsible for ensuring that all hard copy vouchers are duly authorized before payment and filing
- Provides a monthly payment tracker for Invoices and Mobile Payments
- Manages a systematic financial filing system that is sequential, complete and up to date always both scanned and hard copies
- Pro-actively addresses identified monthly compliance issues regarding payables from HQ.
- Responsible for ensuring that all hard copy vouchers are duly authorized before payment and filing
- Cash management, including banking and disbursements, in accordance with established Foundation procedures.
- Provides a monthly payment tracker for Invoices and Mobile Payments
- Manages a systematic financial filing system that is sequential, complete and up to date always both scanned and hard copies
- Cash/Bank Management
- Reviews and approves expenses incurred from petty cash. Ensure timely petty cash replenishment.
- Ensure a balance portfolio between cash at bank and cash in hand in accordance to the Foundation’s policy.
- Review payments on the OMNI, Citi Direct, MoMo and Orange Money Platform.
- Keep a clear tracker of all bank transactions.
- Perform monthly bank reconciliation,
- Monitors field offices bank accounts balances and advises on funds transfer periods and amounts.
- Ensure timely banking of any unspent amounts refunded by staff as well as any cheques written in favor of the foundation for various transactions.
- Budgeting and Financial Management:
- Assist in preparing of monthly financial reports, including, but not limited to Budget to actual reports for specific agreements, Financial projections and burn rate analysis for agreements, Financial analysis based on program activities
- Assist in budget management, including: Development of new business cost proposals
- Development of annual budgets under continuation awards
- Assist in the provision of financial data and analysis to Country management
- Audit & Compliance Review Support
- Support Donor-related Compliance /Business Systems Reviews, including follow up and complete resolution of findings
- Support EGPAF’s annual internal and external audits and Compliance Review functions and Follow up of findings.
Compétences / Exigences / Qualités
- A Degree in Finance, Accounting or other related field of study
- A qualified professional certificate like ACCA, CIMA will be an added advantage
- Minimum 3-5 years of experience directly supporting Finance in an INGO or corporate environment with at least 2 years in a similar position.
- Solid knowledge of accounting and financial reporting
- Experience in using QuickBooks accounting system
- Solid knowledge of computer software and modern accounting systems; particularly Microsoft Excel.
- Excellent knowledge of the Cameroon fiscal environment
- Working knowledge and understanding of US Government funded project, rules and regulations.
- Excellent analytical, oral and written communication skills in English and French
- Highly organized with ability to prioritize and multi-task while working as part of a team
- Possess strong accuracy, attention to detail and ability to follow through
- Honest, energetic, independent, self-motivated and administratively self-sufficient
- Ability to maintain confidentiality, exercise discretion and sound judgment.
- Problem Solving – Problem solving is a person’s ability to use critical thinking to identify and analyze problems, weigh relevance and accuracy of information, generate and evaluate alternative solutions, and makes recommendations.
- Flexibility – Flexibility is a person’s ability to be open to change and new information and rapidly adapt to new information, changing conditions, or unexpected obstacles.
Profil du candidat
» Niveau d'expérience: Expérimenté
» Années d'expérience: Entre 3 ans et 5 ans
» Niveau Académique Minimum: Licence
» Années d'expérience: Entre 3 ans et 5 ans
» Niveau Académique Minimum: Licence
Documents de candidature
» Curriculum Vitae
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