Executive Administrative Assistant – Yaoundé
RESIDENCE L'ECRIN
Yaoundé, Centre, Cameroon
·08 Jul. 2023
·Non spécifié
·Administration
·Archiviste
Description
Job Title: Executive Assistant - Data Gathering and Historical Records Archiving; and Special projects
Job Type: Full-Time Position
Job Summary:
We are seeking a highly skilled and detail-oriented Executive Assistant with expertise in Journalism, writing, community management, data gathering, and archiving historical records. As an Executive Assistant, you will be required to ensure efficient management of data and historical records, and responsible for providing comprehensive administrative support to the Managing Director of our parent company, SCI Royal Estate; assisting in a broad-range projects including in organizing data for the autobiography of major political figures in Cameroon, research and publication of business articles, community management of social media accounts, and other secretarial tasks.
Missions / Responsabilités / Activités
Responsibilities:
1. Data Gathering:
1. Data Gathering:
- Conduct thorough research and data gathering (from primary and secondary sources), conducting interviews, and assisting the author(s) to write a book (autobiography).
- Provide research on various topics, industries, and projects related to Cameroon as required by the Managing Director.
- Utilize a wide range of sources, including online databases, archives, journals, reports, and other relevant resources to gather accurate and up-to-date information.
- Compile and organize gathered data into well-structured reports, presentations, or spreadsheets for executive review and decision-making.
- Regularly update and maintain databases, ensuring data accuracy and completeness.
- Develop and implement an efficient system for archiving and managing historical records, documents, and artifacts.
- Identify and collect historical records of significance, ensuring their preservation, organization, and accessibility.
- Create digital archives of historical materials, employing appropriate tools and technologies to ensure long-term preservation.
- Collaborate with relevant stakeholders to gather historical data and records, ensuring compliance with legal and regulatory requirements.
- Assist in documenting and cataloging historical records, including metadata, descriptions, and indexing.
- Assist in the development and maintenance of organizational knowledge management systems.
- Coordinate with relevant stakeholders to streamline information flow and ensure accurate and timely communication.
- Implement best practices for data and information management, including data security and privacy measures.
- Regularly manage and publish to social media platforms - LinkedIn, Wikipedia, Twitter, and Others.
- Provide comprehensive administrative support to the managing director, including managing calendars, scheduling meetings, and making travel arrangements.
- Prepare and edit correspondence, presentations, reports, and other executive-level documents.
- Coordinate and facilitate communication between executives and internal/external stakeholders.
- Handle confidential and sensitive information with utmost discretion and professionalism.
- Assist in organizing and coordinating executive-level events, conferences, and meetings.
Compétences / Exigences / Qualités
- Bachelor's or Master’s degree in a relevant field (e.g., Journalism, Business Administration, Information Management, History, or a related discipline).
- General knowledge of Cameroon government agencies and their operations such as the Cameroon Archives Services, the Media Landscape, and the Publishing Sector.
- Proven experience as an Executive Assistant or similar role, with a focus on data gathering and historical records archiving.
- Strong research and analytical skills, with the ability to gather and analyze complex information from various sources.
- Excellent organizational and time management abilities, with meticulous attention to detail.
- Proficient in using data research tools, databases, and archival systems.
- Technologically adept, with proficiency in Google Workspace (Google Docs, Google Sheets), MS Office suite (Word, Excel, PowerPoint, Outlook), and information management software.
- Familiarity with archival best practices and principles, including digital archiving and preservation techniques.
- Strong written and verbal communication skills, including the ability to conduct interviews, compose correspondence and prepare, type, and proofread reports as to form and logical flow.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Bilingual in English and French with excellent command of the English language and a high proficiency in the French language,
- General clerical and secretarial work.
- Demonstrated problem-solving and decision-making skills.
Profil du candidat
Documents de candidature
» Cover letter
» Curriculum Vitae
» Curriculum Vitae
NOTE: LES ARNAQUEURS SONT DE PLUS EN PLUS ASTUCIEUX! N'envoyez jamais de l'argent à un inconnu au cours d'un recrutement quelle que soit la raison! Et Si vous devriez le faire, que ce soit à vos PROPRES RISQUES!
Postuler Maintenant
Recevez instantanément nos offres en cliquant ci-dessous:
