Executive Administrative Assistant – Yaoundé
RESIDENCE L'ECRIN
Yaoundé, Centre, Cameroon
·08 Jul. 2023
·Unspecified
·Administration & Office
·Archivist
1. Data Gathering:
- Conduct thorough research and data gathering (from primary and secondary sources), conducting interviews, and assisting the author(s) to write a book (autobiography).
- Provide research on various topics, industries, and projects related to Cameroon as required by the Managing Director.
- Utilize a wide range of sources, including online databases, archives, journals, reports, and other relevant resources to gather accurate and up-to-date information.
- Compile and organize gathered data into well-structured reports, presentations, or spreadsheets for executive review and decision-making.
- Regularly update and maintain databases, ensuring data accuracy and completeness.
- Develop and implement an efficient system for archiving and managing historical records, documents, and artifacts.
- Identify and collect historical records of significance, ensuring their preservation, organization, and accessibility.
- Create digital archives of historical materials, employing appropriate tools and technologies to ensure long-term preservation.
- Collaborate with relevant stakeholders to gather historical data and records, ensuring compliance with legal and regulatory requirements.
- Assist in documenting and cataloging historical records, including metadata, descriptions, and indexing.
- Assist in the development and maintenance of organizational knowledge management systems.
- Coordinate with relevant stakeholders to streamline information flow and ensure accurate and timely communication.
- Implement best practices for data and information management, including data security and privacy measures.
- Regularly manage and publish to social media platforms - LinkedIn, Wikipedia, Twitter, and Others.
- Provide comprehensive administrative support to the managing director, including managing calendars, scheduling meetings, and making travel arrangements.
- Prepare and edit correspondence, presentations, reports, and other executive-level documents.
- Coordinate and facilitate communication between executives and internal/external stakeholders.
- Handle confidential and sensitive information with utmost discretion and professionalism.
- Assist in organizing and coordinating executive-level events, conferences, and meetings.
- Bachelor's or Master’s degree in a relevant field (e.g., Journalism, Business Administration, Information Management, History, or a related discipline).
- General knowledge of Cameroon government agencies and their operations such as the Cameroon Archives Services, the Media Landscape, and the Publishing Sector.
- Proven experience as an Executive Assistant or similar role, with a focus on data gathering and historical records archiving.
- Strong research and analytical skills, with the ability to gather and analyze complex information from various sources.
- Excellent organizational and time management abilities, with meticulous attention to detail.
- Proficient in using data research tools, databases, and archival systems.
- Technologically adept, with proficiency in Google Workspace (Google Docs, Google Sheets), MS Office suite (Word, Excel, PowerPoint, Outlook), and information management software.
- Familiarity with archival best practices and principles, including digital archiving and preservation techniques.
- Strong written and verbal communication skills, including the ability to conduct interviews, compose correspondence and prepare, type, and proofread reports as to form and logical flow.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Bilingual in English and French with excellent command of the English language and a high proficiency in the French language,
- General clerical and secretarial work.
- Demonstrated problem-solving and decision-making skills.
» Curriculum Vitae