Secretary – Yaoundé
AFRICAN UNION
Yaoundé, Centre, Cameroon
·13 Feb. 2023
·Unspecified
·Administration & Office
·Secretary
- Provide timely operational support
- Implement operational activities as scheduled and report.
- Assist in the follow up on logistical arrangements, activity implementation and provision of updates.
- Liaise effectively with internal and external stakeholders.
- Follow up meeting decisions and correspondence outcomes and ensure their implementation.
- Prepare routine office communication and assist in compiling data and information for reporting purposes.
- Assist in the creation, improvement and maintenance of record and retrieval systems
- Follow up on provision and maintenance of office facilities and materials.
Specific Responsabilities
- Draft responses to routine correspondences for the signature of the supervisors;
- Type and proof-read documents, reports, etc as may be required by assigned supervisors;
- Attend visitors and staff and provide them with basic information on relevant issues and procedures;
- Assist in the follow up on logistical arrangements, activity implementation and provision of updates;
- Maintain a proper filing and recording system for all incoming and outgoing correspondences and documents;
- Respond to and screen various correspondences such as telephone calls, e-mail messages and ensure follow up with supervisors and partners;
- Keep an up to date diary of appointments for supervisors;
- Keep equipment in use in good condition and report on defects for maintenance and other necessary action;
- Provide day to day routine administrative supports to various work units of the assigned \ Units;
- Ensure availability of stationery stock, equipment and furniture in offices assigned;
- Perform reception services where required; and
- Perform any other relevant duties and responsibility as may be assigned.
- Diploma in Secretarial Science, Administrative Services, Office Management, or related studies with 3 years of relevant secretarial work experience in public organizations, diplomatic missions, international organizations or international non-governmental organizations.
- Candidates who are holders of Bachelor’s Degree in Secretarial Science, Administrative Services, Office Management, or related studies are required to have a minimum of 2 years of relevant secretarial work experience in public organizations, diplomatic missions, international organizations or international non-governmental organizations.
- Communication related training is an added advantage.
- Excellent knowledge of computer office applications such as Word, Excel, Outlook and Power Point
- Sound planning and organizational skills
- Very good typing skills, of at least fifty words per minute.
- Good interpersonal skills
- Strong communication ability both orally and in writing
- Proficiency in any one of the AU officials working languages (English, French, Arabic, Portuguese, Spanish and Kiswahili) is a requirement, while fluency in two, specifically English and French is an added advantage.
- Excellent team player and able to work in a multi-cultural environment.
- Good analytical skills and ability to identify workable alternative and solutions, firm yet flexible, confident.
- Able to manage stress.
- Strong personality but friendly, polite and patient.
- Work quickly, accurately and efficiently, meeting tight deadlines.
- Be able to work unsupervised on your own initiative;
» Years of work experience: Between 3 years and 5 years
» Minimum Education Level: Bachelor's Degree
